Procurement


Procurement plays an essential role in enabling the Commission carry out its mandate within the realm of good governance and accountability, borrowing its activities from procurement best practices around the world to establish the most appropriate policies and procedures that meet LVBC’s needs.

This section has been designed to provide useful information to prospective and registered suppliers and contractors on the process followed by the EAC/LVBC when sourcing for goods, services and works.

The EAC/LVBC Procurement Unit is responsible for coordinating and overseeing the sourcing, selection, and contract execution for the Lake Victoria Basin Secretariat.

Procurement Policies and Procedures

The Lake Victoria Basin Commission is committed to transparency at all stages of procurement, the initial decision to buy, through the selection of a supplier, to disposal of assets.

Procurement Principles

Value for Money; Effective competition; Fairness and Integrity; Transparency; Accountability and Interest of EAC/LVBC and its Stakeholders are key principles all of which must receive due consideration when undertaking a procurement.

Conflict of Interest

The EAC/LVBC shall ensure that all potential participants in a specific procurement or disposal action do not have any potential or actual conflict of interest.

Criminal activities and sanctions

The EAC/LVBC shall, whenever it suspects that criminal activities are taking or have taken place, refer the matter to the appropriate civil authorities. These activities include bribery, fraud, coercion and collusion.

Supplier Eligibility

The EAC/LVBC shall entertain bids or award contracts to, suppliers who meet the legal, ethical and quality requirements of the EAC. This will require the ascertainment and confirmation by the EAC/LVBC of the qualifications of suppliers or contractors at any stage of the procurement proceedings.

Partner-funded Projects

EAC/LVBC is authorized by the Financial Rules and Regulations to comply with Development Partner requirements for the conduct of procurements being conducted with Development Partner Funds, including following the procurement procedures of the Development Partner, and obtaining approval of procurement actions in advance by the Development Partner.

Taxes and Duties

EAC has diplomatic status and is not required to pay taxes and duties on its procurements.

Procurement Method

The choice of procurement method is influenced by a number of factors, such as market conditions, complexity of the requirement, monetary value of the procurement, donor conditions and whether goods, works, or services are procured. Location and urgency may also have an effect on the choice of solicitation method, and the procedures applied.

Open and Limited Competition

Open International or open Regional competition shall be the preferred method of competition as it best satisfies the principles of best value for money, transparency and effective competition. If an open international or regional competition cannot be held, a Limited international or regional competition may be carried out. Limited competition shall be for international or regional competition may be carried out. Limited competition shall be for short-listed suppliers selected in a non-discriminatory manner in rosters, pre-qualifications, expressions of interest, market research etc. Regional competition shall be limited to suppliers in the Partner States.

Least Cost Selection (LCS)

Least Cost Selection is the evaluation methodology that recommends the lowest priced bid, which meets all the requirements of EAC/LVBC both commercial and technical. The lowest priced bid which is eligible, compliant, responsive and meets the minimum qualifying technical mark shall be the best evaluated bid and shall be recommended for award of contract.

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PROGRAMS & PROJECTS

LVB IWRMP

Lake Victoria Basin Integrated Water Resources Management Programme (LVB IWRMP) Lake Victoria Integrated Water Resources Management Programme (LVB IWRMP) is a regional programme coordinated by Lake Victoria Basin Commission (LVBC) and implemented in the four Partner States of the East ...
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ACC-LVB

Adapting to Climate Change in Lake Victoria Basin Project (ACC-LVB)
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ScaleWays Project

Scaling out resilient Water and Agricultural Systems (ScaleWAYS) is a project implemented under the broader framework of Advancing Water Futures and Scenarios (WFaS East Africa: Accelerating transition towards resilient water and Food Systems). It’s a research project that would be ...
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EPSGG-LVB

Project on engaging private sector for green growth in Lake Victoria Basin (EPSGG-LVB)
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PREPARED

The Planning for Resilience in East Africa through Policy, Adaptation, Research and Economic Development (PREPARED) is a medium-term, multi-organization program partially implemented in the East African Community.
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LVWATSAN II

Lake Victoria Water Supply and Sanitation (LVWATSAN II) is the programme of the East African Community (EAC), coordinated by Lake Victoria Basin Commission (LVBC) implemented in 15 towns of the 5 Partner States of the Community. The African Development Bank ...
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EVENTS




NEWS

LVBC AND KFW DEVELOPMENT BANK AGREE ON THE ROADMAP FOR CONCLUDING GERMAN FINANCIAL COOPERATION COMMITMENTS.

The German Co-operation has made a commitment of EUR 45 million towards the implementation of a new program within the Lake Victoria Basin. This follows a series of negotiation between the East African Community and the Government of the Federal ...
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EAST AFRICAN COMMUNITY LAKE VICTORIA BASIN COMMISSION REVISED ADVERTISEMENT TENDER FOR SUPPLY AND COMMISSIONING OF A SEARCH AND RESCUE BOAT FOR LAKE VICTORIA BASIN COMMISSION Procurement REF. NO. LVBC/GDS/23-24/10 Lake Victoria Basin Commission (LVBC) is a specialized institution of the ...
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THE 22ND SECOM APPROVES LAKE VICTORIA DAY CELEBRATIONS.

The 22nd Sectoral council of Ministers for Lake Victoria Basin(SECOM-LVB) has adopted and declared November 29th as a significant date set aside for Lake Victoria Day Celebrations.  The inaugural celebrations will be held in Mwanza, in the United Republic of ...
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THE 22nd SECTORAL COUNCIL OF MINISTER ON LAKE VICTORIA BASIN KICKS OFF IN KISUMU, REPUBLIC OF KENYA.

The 22nd Sectoral council of ministers on Lake Victoria Basin (SECOM-LVB)  meeting has officially kicked off in Kisumu, in the Republic of Kenya. The five day meeting began with sessions of senior officials from all the relevant ministries from the ...
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LVBC January 2024 Monthly Review

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